Food production · about 50 employees
From order to dispatch without spreadsheets in between
- Challenge
- Orders arrived by email and phone, production copied them into a weekly plan by hand, and raw material stock was kept in a separate spreadsheet maintained by a single person.
- Solution
- An application for order intake, weekly production planning and raw material consumption. Every order has its own status from intake to dispatch, and the plan is generated automatically from confirmed orders.
Orders Production plan Raw material stock
The weekly plan takes a few minutes instead of half a day.
Agricultural retail and service · about 25 employees
Service orders and sales in one place
- Challenge
- Machine servicing was recorded on paper job sheets, while sales ran in a separate program. When a complaint came in, finding the history of a repair meant half an hour of leafing through folders.
- Solution
- A register of machines by customer with full service history, digital service orders with built-in recording of parts used, and a link to sales so the same data is never entered twice.
Service orders Machine register Parts stock
The history of any repair is available in seconds.
Business and IT consulting · small team
Time tracking that can be invoiced straight away
- Challenge
- Each consultant logged hours in their own spreadsheet, and at the end of the month someone compiled the basis for invoicing from them by hand.
- Solution
- Time tracking by client and project with hourly rates, automatic calculation of the invoicing basis and an overview of how much work has not been invoiced yet.
Time tracking Projects Invoicing basis
Preparing the monthly invoicing went from a full day to a few clicks.
Metalworking industry · about 80 employees
Tracking work orders through every stage
- Challenge
- Work orders travelled through production on paper. The only way to find out where a particular order was, was to call the shop floor.
- Solution
- Work orders with production stages, confirmation of each stage at a terminal on the shop floor, and an overview of machine utilisation for management.
Work orders Production stages Machine utilisation
Management can see the status of an order without calling production.
Logistics and transport · about 30 employees
Driver scheduling without the weekly round of phone calls
- Challenge
- The schedule of drivers and vehicles was kept in a spreadsheet, and changes were passed on by phone. When the dispatcher was away, nobody knew who was driving where.
- Solution
- Transport scheduling with assignment of drivers and vehicles, a register of trip sheets and an overview of costs by route.
Transport schedule Trip sheets Costs by route
The schedule is visible to everyone who needs it, even when the dispatcher is away.
Public institution · about 60 employees
Internal records and reports without duplicate data entry
- Challenge
- The data for regular reports to the founding authority had to be gathered every time from several spreadsheets kept by different departments.
- Solution
- A shared register with data entered in one place, permissions by department, and automatic preparation of regular reports in the format the founding authority requires.
Internal records Department permissions Regular reports
Reports are produced from data that has already been entered.